Video conferences enable remote board members to connect with each other, even if they’re using different gadgets. For meetings, nonprofits have the option of choosing among a variety of video conference platforms, including Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also use board management software that comes with meeting interfaces that allow remote participation.
The ability to see the expressions on the faces of participants can lead to more active and participatory meetings. To ensure that everyone’s voice is heard, the chair should call upon board members who aren’t yet to speak and limit the number of speakers simultaneously. This ensures that no one individual is in charge of the discussion and ensures a balanced process of decision making. To reduce background noise, ensure that participants turn off their mobiles and use the mute function when they’re not talking.
Some directors might be unfamiliar with a virtual meeting space and are hesitant to speak out which reduces their involvement and the effectiveness of the meeting. This can be addressed with an easy-to use meeting interface or a training session that helps attendees become familiar with the software, and letting them practice before the meeting. The board can also create an agenda that is precise and limits the length of each item to ensure the meeting is conducted efficiently and the desired outcome is achieved. Board directors can highlight digital documents and take notes to increase their involvement and speed up the meeting. They can also share annotations with members to improve collaboration and improve the quality of their meeting minutes.
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